Appropriations/Segregations can NOT lapse with a negative balance (where expenditures have exceeded the budget amount). It is the agency’s responsibility to correct any negative balance. All negative balances on appropriations and segregations due to lapse must be corrected no later than five business days prior to the lapse date.

Agencies should use NYKK0264 – Negative Segregation Balance report to identify these negative balances.

To run the report, navigate to: Commitment Control > Budget Reports > Negative Segregation Balance. The report can be viewed in Report Manager or through the Process Monitor > Details > View Log/Trace.

Agencies must immediately update any position pool within PayServ which contains a Chartfield against an appropriation which is scheduled to lapse. Please refer to the current payroll bulletin on updating PayServ Chartfield Strings for lapsing events for deadlines and additional information.

Guide to Financial Operations

REV. 08/19/2016