Purpose

To inform agencies of the upcoming rollover of the chart of accounts strings mapped to the Position Pools in PayServ

Affected Employees

All SUNY employee records will be affected (except Agency Code 28990)

Background

In order to correctly calculate the charges for the split payroll for fiscal year ending 2018-19 and the fiscal year beginning 2019-20, the PayServ chart of accounts must be updated to reflect the 2019-20 budget references where appropriations and segregations have been created by the Bureau of State Accounting Operations.

The appropriation charges to be used for the following fiscal year-end payroll allocation percentages are outlined in the Guide to Financial Operations, Section XV.6.A.

Effective Date(s)

Institution pay checks dated July 03, 2019
Administration pay checks dated July 10, 2019

Eligibility Criteria

All SUNY employees paid through PayServ (except Agency Code 28990)

OSC Actions

OSC Payroll will begin June Lapsing and Fiscal Year End Rollover activities on June 20, 2019 for the paycheck dates July 3, 2019 (Institution) and July 10, 2019 (Administration). This will include the completion of the roll-over to the Department Budget Table USA containing the chart of accounts strings for agency position pools.

There should be no disruption to PayServ system availability during this time.

OSC Payroll will provide the agencies with a list of position pools that will not roll to the 2019-20 Budget Reference for the 2019 Fiscal Year in PayServ (See below in Agency Actions).

OSC Payroll will also provide a list of position pools that contain lapsing chartfield strings that are due to lapse on June 30, 2019 (Refer to Bulletin 1748).

Agency Actions

Agencies should review the list of Department Budget Table USA Rows for positions pools that contain chart of accounts strings that will not roll to the 2019-20 Budget Reference, attached below.

All changes to 2018-19 (Budget Year 2018) position pool chart of accounts data must be completed before June 20, 2019. This includes all position pools that contain chartfield strings due to lapse on June 30, 2019.

Agencies should review Bulletin 1748 for a list of chartfield strings due to lapse on June 30, 2019.

Agencies must not make any changes to the Department Budget Table USA on or after June 20, 2019 until the July 3, 2019 paycheck has been confirmed (June 26, 2019).

Please see the list of position pools that contain a chart of accounts string that OSC Payroll has indicated will not roll to the new Fiscal Year Budget Reference.

Questions

Questions may be directed to the Payroll System Questions mailbox. Please include this bulletin number in the email subject line.