| Transaction Type | Vendor Responsibility Profile Parts I & III Contract Information & Responsibility Determination |
Vendor Responsibility Questionnaire (If valued at $100,000 or more for the first time) |
|
|---|---|---|---|
| 1. | New contract | ✔ | ✔ |
| 2. | Agreement with an estimated amount of $100,000 or greater | ✔ | ✔ |
| 3. | Real estate (purchase, sale or lease) except for an eminent domain or real property sale which is required by law to be sold to the highest bidder | ✔ | ✔* |
| 4. | Assignment * | ✔ | ✔ |
| 5. | Change to contract value not provided for in the original contract | ✔ | ✔ |
| 6. | Change to contract time or value provided for in the original contract (i.e., Renewal) | ✔ | ✔ |
| 7. | Change in contract not provided for in the original contract which results in additional time at no cost | ✔ | ✔ |
| 8. | Non-material amendment/renewal/extension with adverse information | ✔ | ✔ |
| 9. | Construction change order with adverse information | ✔ | ✔ |
| 10. | Mini-bid against backdrop contract with adverse information | ✔ | ✔ |
| 11. | Grant or legislative initiative | ✔ | ✔ |
| 12. | Piggy-back contract | ✔ | ✔ |
| 13. | Purchase order (except from a pre-existing contract) | ✔ | ✔ |
| 14. | "Quick" contract | ✔ | ✔ |
| 15. | Revenue contract | ✔ | ✔ |
*Contract assignment with $100,000 or more remaining on the agreement also requires a questionnaire from the vendor to which the contract is assigned.
If the prospective vendor has a subcontractor, parent company, or subsidiary, see How to Conduct a Vendor Responsibility Review.
Below are specific vendors and contract transactions, which are EXEMPT from Vendor Responsibility Documentation Requirements:
- STS/AC340-S address change
- STS/AC340-S correction
- SFS/AC340-S pre-encumbrance only
- Backdrop design consultant agreement increases & SUCF planning allocation
- Board of Cooperative Education Services (BOCES)
- Budget modification
- Cities, towns, villages
- Construction change order with no adverse information
- Counties
- DOT/Thruway/Canal - railroad/utility reimbursement
- DOT Uneconomic Remainder
- Eminent domain property taking
- EPIC/OMM/NMPI/DOH Drug Rebate Programs
- Fire districts
- Fiscal year rejection resubmittal
- Industrial Development Agencies (IDAs)
- Indian Nations
- Labor unions for NYS collective bargaining agreement implementation only
- Lease escalation and holdover
- Minibid against backdrop contract with no adverse information
- Multi-phase project - not initial submission
- New York State agencies
- Non-administering agency use of multi-agency contract
- Non-material amendment with no adverse information
- Other states and other countries
- P-card transaction
- Purchase order against statewide contract
- Preferred source
- Price list change
- Public authority/Public benefit corporation
- Public colleges and universities
- Public libraries
- Real property sale required by law to be sold to the highest bidder
- Research Foundation including:
- CUNY
- SUNY
- Mental Hygiene Research
- Aging Research
- Welfare Research
- Health Research
- Youth Research Inc.
- School districts and charter schools
- T-contract
- US government entities
- Vocational Education Extension Board (VEEB)
- Water, Sewer and Water & Soil Districts
The Office of the State Comptroller reserves the right to request a Vendor Responsibility Profile or a Vendor Responsibility Questionnaire, even if otherwise exempt.