The Product ChartField is used to record revenue or expenses related to agency-provided goods or services at a more detailed level than statewide (e.g., revenue/expenses related to specific fees, fines or licenses).

Product values can be defined by an agency to more specifically capture information about revenues and expenses than are recorded using Account (e.g., golf-course fees). Product will also be used to capture Refund Type transactions related to the Comptroller’s Refund Account.

Product codes are not required on all transactions. Transactions involving the Comptroller’s Refund Account (Fund 70200) and certain Miscellaneous Receipts accounts will require Product codes on the transaction. For a list of Miscellaneous Receipts account codes that require Product codes refer to Chapter IV.3.B - Miscellaneous Receipts of this Guide.

Product values are captured under the SHARE SetID which means all agencies are able to access the complete list of Product codes in the SFS.

The Product ChartField is six numeric digits in length. Reporting Trees for Product are being created on an as-needed basis for agencies that have defined at least three levels (inclusive of the root node) for Product reporting needs. A statewide Product Tree will be created to support Miscellaneous Receipts and Tax detail reporting needs when all agencies have migrated to the SFS.

More information, including the COA Tree List, can be found in SFSSecure. To add or modify a Product value, complete the COA Product Change Request Form and submit it to [email protected].

Guide to Financial Operations

REV. 03/14/2024