Vendor File

Business Units create contracts, purchase requisitions, purchase orders, and in general, process voucher payments in the Statewide Financial System (SFS) with vendors that have been successfully registered in the Statewide Vendor File and have valid New York State Vendor IDs. Business Units must initiate the registration process for any vendor with which they do business if the vendor is not already in the Statewide Vendor File.

Each vendor in the Statewide Vendor File is responsible for ensuring the accuracy of its information, including addresses and contacts, and must communicate changes timely.

Customer File

Business Units create or administer revenue contracts in the SFS with customers registered in the Customer File. The New York State Customer File consists of Centralized Corporate Customers and Local Customers. Customers are used for billing and tracking receivables in the SFS. Business Units are responsible for submitting requests to the Vendor Management Unit to create a Centralized Corporate Customer. Business Units create and maintain Local Customers.

Guide to Financial Operations

REV. 09/14/2015