Section Overview and Policies:

Prior to reprocessing a voucher that has been rejected by the Office of the State Comptroller (OSC), the Business Unit should address all of the reasons the voucher was rejected.

Process and Document Preparation:

BULKLOAD BUSINESS UNITS

When rejecting a voucher, OSC will reject and delete the voucher, which reverses the associated accounting information. The Business Unit must reprocess the voucher using a different voucher number, but use the invoice number that was used in the original submission to OSC. Business Units should follow the bulkload process identified in Section 5 - Agency Payment Preparation and Submittal of this Chapter.

ONLINE BUSINESS UNITS

When denying a voucher, OSC can either reject the voucher without reversing funding, or deny and delete the voucher, which reverses the funding. The option that OSC chooses will depend on the exact nature of the situation. Depending on which option OSC used when denying the voucher in question, the Business Unit must reprocess it using the following guidance:

• If OSC denied the voucher without reversing the funding, the Business Unit must update the voucher and resubmit it through workflow.
• If OSC denied the voucher and reversed the funding, the Business Unit must enter a new voucher using the same invoice number that was used in the original voucher submitted to OSC.

Business Units should also follow the online process identified in Section 5 - Agency Payment Preparation and Submittal of this Chapter.

Guide to Financial Operations

REV. 05/18/2012