Section Overview and Policies:

This section provides agencies with guidance on obtaining historical data for payments made in the Statewide Financial System (SFS).

Process and Transaction Preparation:

Agencies may need historical data for payments made in the SFS for various purposes, including internal audits and certifying the internal controls over the payment process (refer to Section 4.D - Certification of Internal Controls over the Payment Process). 

Agencies should obtain this data directly from the SFS through the use of reports and queries. For example, agencies can use SFS Analytics to access the DW330 - Voucher Listing Report. Agencies can also use Open Book New York using the State Payments search capabilities (refer to https://www.osc.ny.gov/open-book-new-york).

Guide to Financial Operations

REV. 6/11/2024