SECTION OVERVIEW AND POLICIES

This section informs agencies how to request a change to a voucher after submittal to the Office of the State Comptroller (OSC) for payment through the Statewide Financial System.

The following is a list of voucher fields OSC will change on behalf of an agency if requested, or OSC will change to facilitate payment processing:

• Handling Code – used to facilitate the distribution of checks.
• Address Sequence – used to indicate which address from a vendor’s record should be used to mail a check.
• Vendor Location – used to indicate the business defaults for the voucher (e.g., payment method, bank account for ACH, address sequence for checks).
• Scheduled Payment Date
  • For vouchers payable by check, this is the date that the check is printed, which is the same day the voucher is processed by OSC.
  • For vouchers payable by ACH, this is the date that funds are made available in the vendor’s bank account, which is two business days after the voucher is processed by OSC.

Process and Transaction Preparation:

Agencies should contact the Bureau of State Expenditures’ Customer Service Help Desk at (518) 474-4868, or by email addressed to stexpend@osc.ny.gov to request changes to a voucher after submission to OSC.

For vouchers payable by check, the Bureau of State Expenditures must receive notification from the agency by 12:00 PM on the date of the payment.

For vouchers payable by ACH, the Bureau of State Expenditures must receive notification from the agency by 12:00 PM two business days before the date of the payment.

If an agency needs to change a field other than those listed above, the agency should request OSC to return the payment for reprocessing.

Guide to Financial Operations

REV. 04/01/2017