Below is the list of statewide standard activities for the PCIP, including their descriptions and guidance to support when each activity should be used with a project. Standard activities are defined for each project type. With the exception of a limited number of standard activities that are unique to DOT and begin with “DOT”, all other standard activities are applicable statewide for all projects using that project type.
If a unique activity that you need for your project is not included as a standard activity, but can be aligned with a broader statewide use, then you may submit a request to the COA Governance Board through the SFS HelpDesk.
For questions or clarifications about the descriptions and guidance, please reach out the SFS Help Desk.
| Standard Activity | Description | Guidance | Associated Project Types |
|---|---|---|---|
| ADMIN | Administration | This activity is intended to be used where the agency wants to track administrative costs separate from other project activities for a specific project. | MODAL, PRIVT |
| ASBESTOS_ABATE | Asbestos Abatement | Activity to capture cost related to asbestos abatement tasks such as materials to cleanup and proper disposal of asbestos including the work effort cost. | CONST, CONEW |
| BLDG_IMPRV_BD20 | DOT Bldg Imprv - 20yrs | This activity is intended to be used by DOT only for the purpose of tracking capital improvements to buildings with a useful life of 24 years and under, excluding repairs or maintenance. | FACIL |
| BLDG_IMPRV_BD25 | DOT Bldg Imprv - 25yrs | This activity is intended to be used by DOT only for the purpose of tracking capital improvements to buildings with a useful life of 25 years and over. Exclude repairs or maintenance. | FACIL |
| BLDG_REMVL_DEMO | Bldg Const - Remvl_Demo | This activity is intended to be used where the agency wants to track costs associated with the removal of demolished materials, separate from other project activities for a specific project. | FACIL, CONST and CONEW |
| CAPITAL_ADMIN | Capital Administration | This activity is intended to be used for tracking administrative costs for capital projects that are not subject to bond reimbursements. | CONST, CONEW |
| CHIPS | DOT CHIPS | This activity is intended to be used by DOT only and should not be used by other agencies. | LPGMS, OTHER, PRIVT |
| COMBO | DOT Multiple Activity Combo | This activity is intended to be used by DOT only and should not be used by other agencies. | CONST, OTHER, PRIVT |
| COMMISSIONING | Commissioning Agent | This activity is intended to be used where the agency wants to track costs associated with commissioning a project, separate from other project activities for a specific project. | CONEW, CONST |
| COMMS_SYSTEMS | Communication Systems | Activity to capture costs related to communication systems as such hardware or software used in communication systems. | CONST, CONEW |
| CONSTRUCTION | All capital, minus new const. | This activity is intended to be used where the agency wants to track Construction costs for a fixed asset, without a more granular tracking of construction activities. | CONST, MODAL, OTHER, PRIVT |
| CONSTRUCTION_01 | DOT Construction-Dup Proj ID | This activity is intended to be used by DOT only and should not be used by other agencies. | CONST, MODAL, PRIVT |
| CONSTRUCTN_MGR | Construction Manager | This activity is intended to be used where the agency wants to track costs associated with construction management, separate from other project activities for a specific project. | CONEW, CONST |
| CONSULTING_SRVC | Consulting Services | This activity is intended to be used to track costs for consulting services provided by contractors for project design. | CONST, CONEW |
| DESIGN | Soft costs before capital proj | This activity is intended to be used for soft costs such as engineering and architectural design services, research, studies, or other costs associated with the preliminary design of the project. | CAPTL |
| DISADV_BUSINESS | DOT Disadv Business Enterprise | This activity is intended to be used by DOT only and should not be used by other agencies. | CONST, PRIVT |
| ELECTRICAL | Electrical Related | This activity is intended to be used where the agency wants to track construction activities at a more granular level for electrical work. | CONST |
| ENERGY_EFFCY | Energy Efficiency | This activity is intended to be used where the agency wants to track tasks that results in increased energy efficiency. | CONST, CONEW |
| ENG_DESIGN | DOT Engineering & Design | This activity is intended to be used by DOT only and should not be used by other agencies. | ITPRJ, MODAL, PRIVT |
| ENVIRONMENTAL | Environmental Related | This activity is intended to be used where the agency wants to track costs associated with environmental impacts, separate from other project activities for a specific project. | CONST, MODAL, PRIVT |
| EQUIP_MO_BOND | DOT Equipment Plan | This activity is intended to be used by DOT only for the purpose of tracking equipment. | FLEET |
| EQUIP_SNOWPLOW | Snow & Ice Bondable Equip | This activity is intended to be used where the agency wants to track costs associated with snow and ice removal. | FLEET, CONST and CONEW |
| EQUIPMENT | Equipment | This activity is intended to be used where the agency wants to track activities involving the purchase, maintenance, or repair of equipment. | MODAL, PRIVT |
| EWR | DOT EWR Local Programs | This activity is intended to be used by DOT only and should not be used by other agencies. | LPGMS, OTHER, PRIVT |
| FACILITIES | DOT Facilities | This activity is intended to be used by DOT only and should not be used by other agencies. | MODAL, OTHER, PRIVT |
| FIRE_SAFETY_SYS | Fire Safety Systems | Activity to capture costs related to fire safety systems as such installation or maintenance of fire sprinklers, fire alarms, fire extinguishers, etc. | CONST, CONEW |
| FLOORING | Flooring Related | This activity is intended to be used where the agency wants to track construction activities at a more granular level for new flooring or flooring replacement. Exclude joist and decking work. | CONST |
| FURNITURE | Furniture Related | This activity is intended to be used where there is evaluation of, purchase of, movement of, or placement of furniture. | CONST |
| GENERAL | General | This activity is intended to be used where there is no specific activity that is being tracked for the project. | CONST, MODAL, OTHER, PRIVT |
| GROUNDSKEEPING | Grounds keeping | For general upkeep outside of a building. | CONST |
| HBIT | HBIT | To separately track IT services from an HBIT contract related to a project. | OTHER |
| HVAC | Heating Ventilation Cooling | This activity is intended to be used where the agency wants to track construction activities at a more granular level for new or existing heating, ventilation, or air-conditioning. | CONST |
| IMPLEMENTATION | DOT Implementation | This activity is intended to be used by DOT only and should not be used by other agencies. | MODAL, OTHER, PRIVT |
| INFORM_TECH | Information Technology | This activity is intended to be used where the agency wants to track costs involving the purchase of hardware, software and consulting services where there is no need to track cost at a low level. | OTHER, PRIVT, CONST and CONEW |
| INFRASTRUCTURE | Infrastructure | Infrastructure construction excluding buildings. | CONST |
| INTERCITY_BUS | Intercity Bus Transportation | To track intercity Bus Transportation expenses separately from other Operating Assistance. | MODAL |
| IT_HARDWARE | Information Technology Hardware | Activity to capture cost related to IT hardware such as servers, routers, disk storage, etc. | CONST, CONEW |
| MEGAPROJECT | DOT Megaproject | This activity is intended to be used by DOT only and should not be used by other agencies. | OTHER, PRIVT |
| MINOR_REHAB | Minor Rehabilitation | Activity to capture costs related to minor rehabilitation for construction projects that don't require a major renovation. | CONST, CONEW |
| OFFSET | DOT Offset | This activity is intended to be used by DOT only and should not be used by other agencies. | OTHER, PRIVT |
| ON_JOB_TRAINING | Training | This activity is intended to be used where the activity is training employees while on-the-job. | CONST, PRIVT |
| OTHER | DOT Other | This activity is intended to be used by DOT only and should not be used by other agencies. | OTHER, PRIVT |
| PAN_PIN | DOT PAN/PIN | This activity is intended to be used by DOT only and should not be used by other agencies. | OTHER, PRIVT |
| PAVE_NY | DOT Pave NY Local Programs | This activity is intended to be used by DOT only and should not be used by other agencies. | LPGMS, OTHER, PRIVT |
| PAVING | Paving | This activity is intended to be used for a project where the activity is road paving. | CONST |
| PLANNING | Planning | This activity is intended to be used with planning activities not related to design, engineering, research, or studies. | CONST, ITPRJ, MODAL, OTHER, PRIVT and CONEW |
| PLUMBING | Plumbing Related | This activity is intended to be used where the agency wants to track construction activities at a more granular level for new or existing plumbing and pipefitting. | CONST |
| PRELIM_ENG | DOT Preliminary Engineering | This activity is intended to be used by DOT only for the purpose of tracking pre-construction engineering activities prior to the remainder of the project. | CONST, ITPRJ, MODAL, OTHER, PRIVT |
| PROJ_MGMT | Project Management | This activity is intended to be used where the agency wants to track project management costs separate from other project activities for a specific project. | GENRL, GROUP, CONEW, CONST |
| PROTECT_MEASURE | DOT Protect Measures Cat B | This activity is intended to be used by DOT only and should not be used by other agencies. | OTHER |
| PURCHASE | DOT Purchase | This activity is intended to be used by DOT only and should not be used by other agencies. | CONST, MODAL, PRIVT |
| REHAB_RENOVATE | Rehab and Renovation | Activity to capture costs related to rehabilitation and renovation for construction projects where more detail activities are not needed for agency or statewide tracking. | CONEW, CONST, NSTAM, MODAL |
| RESEARCH | Research | This activity is intended to be used with research activities prior to the remainder of the project. | CONST, MODAL, OTHER, PRIVT |
| RIGHT_OF_WAY | DOT Right of Way | This activity is intended to be used by DOT only and should not be used by other agencies. | CONST, MODAL, OTHER, PRIVT |
| ROOFING | Roofing | This activity is intended to be used where the agency wants to track construction activities at a more granular level for new roofing or roofing replacement. Exclude joist and decking work. | CONST |
| SAFETY | Safety and State Oversight | This activity is intended to be used where there is purchase of, or deployment of safety devices; safety reviews, or execution of safety measures where there is no need to track cost at a lower level. | CONST, MODAL, OTHER, PRIVT |
| SECURITY | Security | This activity is intended to be used where there is purchase of, or deployment of security devices; security reviews, or execution of security measures. Exclude cyber-security. | CONST |
| SOFTWARE | Software | This activity is intended to be used where there is evaluation, purchase of, or deployment of software. Include cyber-security software. | CONST |
| STICC_ROC | DOT Emrgncy Response STICC ROC | This activity is intended to be used by DOT only and should not be used by other agencies. | OTHER |
| STUDY | DOT Study | This activity is intended to be used by DOT only for the purpose of tracking planning and studies. | CONST, MODAL, OTHER, PRIVT |
| TIRES | Tires | This activity is intended to be used for the purpose of tracking the purchase, repair and installation of tires. | CONST |
| TOURING | Touring | This activity is intended to be used by DOT only and should not be used by other agencies. | LPGMS |
| TRAINING | Training | This activity is intended to be used where the activity is training employees while not on the job. | MODAL, PRIVT |
| TRANS_SYST_MGMT | DOT Transportation System Mgmt | This activity is intended to be used by DOT only and should not be used by other agencies. | CONST, MODAL, OTHER, PRIVT |
| UPFITTING | Upfitting vehicles | This activity is intended to be used to capture all expenses related to upfitting vehicles. | CONST |
| VEHICLE_PARTS | Vehicle Parts, In-house | This activity is intended to be used for the purpose of tracking the purchase and installation of vehicle parts for in-house vehicle repairs and maintenance. | CONST |
| VEHICLE_SERVICE | Vehicle Service, Out-sourced | This activity is intended to be used for the purpose of tracking the repair and maintenance of vehicles by a private entity (i.e., outsourced). | CONST |
Guide to Financial Operations
REV. 09/07/2023