Project ID

Project ID in SFS is an internal identifier to capture costs related to a project. Project IDs are selected on transactions and collected in Project Costing for billing and reporting purposes.

When setting up projects in SFS, agencies should use the best practice of ‘NEXT’ auto-numbering approach for their Project ID. Auto-numbering is aligned with guidance and avoids downstream issues that will occur for agencies who manually name their Project IDs.

Using the federal grant number as the Project ID when creating new projects in SFS is no longer recommended, as the Project no longer equals the Federal Grant after the implementation of PCIP. Auto-numbering allows the agency to move toward the use of the description, the agency project reference number, and supplemental data to support agency reporting needs.

Project Description

As a searchable field, the project description should be used to help agencies identify projects by including specific project details in this field. The description field has a maximum of 30 characters.

Guide to Financial Operations

REV. 02/01/2022