This chapter provides an overview of reimbursable expenses to State employees. Most employee expenses will be reimbursed through the Travel and Expense module in the Statewide Financial System (SFS). Employee expenses reimbursed through the Travel and Expense module include travel expenses, claims for damages, and other employee reimbursements. Some reimbursable expenses such as clothing allowances and moving expenses are reimbursed via payroll. Tuition reimbursement to a State employee will be processed by the Governor’s Office of Employee Relations (GOER) through a single pay voucher in the Accounts Payable module of the SFS. Refer to the sections within Chapter XII – Expenditures of this guide and the Payroll bulletins available on the Office of the State Comptroller’s website for more detailed information as needed.

Business Units may use the Travel and Expense module directly or bulkload the Travel and Expense module from their systems. Business Units are required to follow the policies outlined in this chapter.

When travel questions arise, the traveler and supervisor should work with the Agency’s Finance Office and consider information in published travel guidance (e.g., agency travel policies, OSC Travel Manual, Chapter XIII of the GFO, etc.). If Finance Office personnel are unsure about how to apply this guidance to a specific travel event, they should contact OSC’s Travel Unit at [email protected]. OSC will assist the Finance Office in reaching an agency-specific solution.

Guide to Financial Operations

REV. 07/31/2020