Refunds to an Agency Sole Custody Account

Process and Document Preparation:

If an employee was issued a check from a Business Unit’s sole custody account, the advance must be reconciled outside of SFS. The Business Unit must maintain documentation to support the advance to the employee and must make that available to the Office of the State Comptroller upon request.

The employee must provide a check payable to the sole custody account at the time of the submission of the expense report for the fund advanced and the business purpose for which the fund was advanced.

Guide to Financial Operations

REV. 07/27/2012