Process and Document Preparation:

When an employee returns a State-issued check resulting from an expense report, the Business Unit must follow the check cancellation procedures for joint custody bank accounts outlined in Chapter XII, Section 9.C - Reissuing or Cancelling a Vendor Check of this Guide. The Department of Taxation and Finance, Division of the Treasury will cancel the check and the Office of the State Comptroller will cancel the expense report and credit the appropriation if still in effect. Business Units do not need to process any documents to credit their appropriation. Returning the check with a request to cancel the expenditure will initiate the process.

This may occur when an employee receives a State-issued check that the employee is not entitled to receive.

Guide to Financial Operations

REV. 07/27/2012