SECTION OVERVIEW AND POLICIES

Employees may receive payment for expenses through direct deposit or check, depending on the preferred payment method in the employee’s payroll information in the SFS.

OSC’s Bureau of Payroll Services issues periodic guidance to payroll officers on the establishment and maintenance of payment information. When employees are employed by multiple agencies or when an agency is reimbursing the expenses of an employee from a different agency, the submitting agency must ensure that the appropriate employee information and chart of account information is used on the expense report.

To ensure travel and expense reimbursements are deposited into the employee’s preferred account(s), agencies should ensure that employees are aware of the following:

• It is the employee’s responsibility to ensure that the information supplied to the agency’s Payroll office correctly reflects the financial institution and account(s) to which the employee wants expense reimbursements deposited. Employees should check with their financial institutions to make sure they have the correct routing and account numbers. Supplying incorrect account/routing numbers will delay payment and will require reprocessing in the form of a check.
• If an employee has separately directed their financial institution to distribute deposits according to a specific plan, any direct deposits from the State, including expense reimbursements, will be distributed pursuant to this plan. Accordingly, employees should review this distribution to evaluate the need to change the distribution.

Guide to Financial Operations

REV. 07/13/2017