For current End of Fiscal Year (FYE) deadlines and notices, please visit the Agency Calendar.

State Agencies will not have the ability to process vouchers or expense reports in the Statewide Financial System (SFS) during the FYE blackout period. Please visit the Agency Calendar for the projected FYE blackout period dates.

All vouchers, including any vouchers charging appropriations that are scheduled to lapse at the end of March, entered online and not approved by OSC will no longer be deleted. These vouchers will remain available for use after fiscal year end processing and will need to be resubmitted into workflow for further processing.

All vouchers, including any vouchers charging appropriations that are scheduled to lapse at the end of March, submitted via bulkload and not approved by OSC will continue to be deleted if they reference a purchase order or have budgetary activity as part of fiscal year end processing.

All expense reports (online and bulkload) not approved by OSC will be denied as part of fiscal year end processing.

In order to ensure vouchers and expense reports are approved and paid timely, please follow the reminders below:

• Ensure vouchers and expense reports for both online and bulkload are submitted and approved by the agency by the published deadline.
• Scheduled Payment Dates for all voucher types, including for Single Payment Refund vouchers and vouchers charging Federal funds, must be on or before the published deadline.
• Vouchers that charge appropriations scheduled to lapse at the end of March should have a liability date no later than the lapse date. Lapsing vouchers with liability dates after the lapse date will be rejected by OSC.
• Payments required to be made during the blackout period to payees enrolled in ACH (e.g., Municipalities, Debt Service payment recipients) must be submitted as Mandatory Payments. For detailed processing instructions, please see Chapter XII, Section 10.B - Business Continuity Plan– Critical Payments During an Emergency of this Guide.
• Expense reports approved by OSC will pay in the next pay cycle.

Guide to Financial Operations

REV. 01/27/2021