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XI. Procurement and Contract Management

Guide to Financial Operations

XI.2.O Contracts with Not-for-Profit Organizations

XI. Procurement and Contract Management
Guide to Financial Operations

Article 7-A of the Executive Law requires, with certain exemptions1, that charitable organizations register with the Office of the Attorney General (OAG). In addition, the Estates, Powers and Trusts Law (EPTL) § 8-1.4(s) requires that a charitable organization "shall not be qualified to make application for funds or grants or to receive such funds from any department or agency of the state without certifying compliance with "all applicable registration and filing requirements”.

When submitting contracts with charitable organizations to the Office of the State Comptroller (OSC) for approval, State agencies must provide charities registration information for the applicable charitable organization.

Process and Document Preparation:

When an agency submits to OSC a contract with a charitable organization, the agency must submit one of the following:

  1. The organization's charities registration number and written documentation from OAG that the charitable organization is currently up-to-date with its Charities Registration. This information should be submitted by the agency to OSC with the vendor responsibility documents; or
  2. A statement from the charitable organization that the organization is exempt from registration pursuant to either or both Article 7-A of the Executive Law or the Estates, Powers and Trusts Law. The statement must indicate the specific claim category under which the charitable organization is exempt, and must be included with the vendor responsibility documents.

To obtain written documentation of an organization's charities registration status, or if you have questions regarding the statutory requirements for registration, contact:

Office of the Attorney General
Bureau of Charities Registration
120 Broadway
New York, NY 10271-0332
(212) 416-8401

email: [email protected]

Web address: http://www.charitiesnys.com/home.jsp

1Section 172-a of the Executive Law and Section 8-1.4 of the EPTL enumerate certain entities which are exempt from the registration requirements. For further guidance on exempt entities visit https://www.charitiesnys.com/home.html.

Guide to Financial Operations

REV. 04/29/2022