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  5. XI.1 Procurement and Contract Management Overview and Policies

XI. Procurement and Contract Management

Guide to Financial Operations

XI.1 Procurement and Contract Management Overview and Policies

XI. Procurement and Contract Management
Guide to Financial Operations

The purpose of this chapter is to provide policies, procedures, and requirements applicable to the New York State procurement process, and guidance to State contracting entities in determining whether a contract-related transaction is subject to the Office of State Comptroller (OSC) approval.

Who this Chapter is for: 

  • State purchasing and procurement professionals 
  • vendors 
  • contractors

Topics covered in this Chapter: 

  • Guidance and general contract processing requirements for submission of transactions to OSC for approval. Documentation, processes, and Statewide Financial System (SFS) requirements are all discussed
  • Types of contracts and transactions subject to unique requirements
  • Information to assist agencies in managing and monitoring active contracts
  • Procurement and purchasing requirements including procurement opportunities, grant procurement records, vendor responsibility and protest procedures
  • Procurement related legislative requirements

The GFO is a dynamic document and the OSC Bureau of Contracts continues to update this chapter for relevant legislative and business process changes.  Designated agency procurement and contracting officials will be notified of updates. 

Additional procurement and contract resources:

  • In addition to the GFO, Contract Advisories are issued by OSC's Bureau of Contracts to address specific topics related to contract transactions in the Statewide Financial System
  • Registered state agency personnel and vendors can obtain contract status information from the New York State VendRep System
  • To promote openness in State government, OSC created Open Book New York, which provides access to contracts that state agencies and state authorities have with businesses, not-for-profit organizations, and other governmental entities
  • Contracts by the Numbers is a dashboard that allows users to search and sort by agency/authority, vendor, and contract type, including contracts not reviewed by OSC

Should additional information or clarification be required on information in this chapter, contact information for the OSC Bureau of Contracts is located in I.5 OSC Bureau Contact Information.

Guide to Financial Operations

REV. 09/27/2024