Purpose

The purpose of this task is to record an employee's direct deposit information in the Payroll System. This will enable the employee's net pay to be deposited to the designated financial institutions.

Helpful Hints

• Distributions to the employee's accounts are made during Pay Confirmation.
• If an employee gets part of his or her pay in a check and part direct deposited, the direct deposit advice statement will show the check information.

Entering Direct Deposit

Navigation Path

Main Menu > Payroll for North America > Employee Pay Data USA > Request Direct Deposit

Steps

1. Enter employee’s EMPLID.
2. Check the Include History checkbox to view all rows for the employee.
3. Click the Search button.
4. Determine if the direct deposit information already exists. The row that appears is the most current direct deposit information in effect at the time.
   1. If none exists, confirm the default of today's date, or type the new Effective Date indicating the start of the direct deposit.
   2. If an existing direct deposit is being updated, click the plus sign (+) to the right of Effective Date to insert a new row. The date that the Direct Deposit should be effective may now be entered. The existing information can be overwritten.
   3. If adding a new account to existing direct deposit information, click the plus sign (+) to the right of Effective Date to insert a new row. The date that the Direct Deposit should be effective may now be entered. Click the plus sign (+) to the right of Your Bank Information and proceed.
   4. If removing an existing account from the direct deposit information, click the (-) to the right of the Effective Date to remove that deposit row.
5. Select or Verify the Status is Active.
6. If Go Paperless is selected, check the Suppress DDP Advice Print checkbox.
7. Verify of the Country Code USA or change if necessary.
8. Type the Bank ID number indicating the financial institution associated with this account.
9. In Account Type select the kind of financial account (Checking or Savings) into which the direct deposit will be made. NOTE: Issue Check should only be chosen when the employee elects to have a portion of net pay distributed through check.
10. Deposit Type. Select whether this account will be receiving an amount, balance or percent.
11. In the Net Pay Percent / Net Pay Amount fields:
    1. Enter in the first field the percentage of net pay that should be deposited in this account (if Deposit Type is "Percent")
       OR
    2. Enter in the second field the flat amount to be deposited (if Deposit Type is "Amount".
12. Record the way in which the employee's net pay is to be distributed for each account that has a row in the Distribution Information section.
    1. If the employee has more than one account to establish, enter a low three-digit number in the Priority field for the account that should be considered first (e.g., 100).
    2. For subsequent accounts, enter higher priority numbers, such as 200, 300, and so on.
    3. For the Balance Account, enter a Priority of "999".
13. Type the Account # indicating the employee's account into which the net pay should be deposited.
14. If the employee has additional accounts that will receive funds, add a new row and repeat the previous steps.
15. Click the Add a new row (Alt+7) button.
16. Save the information after all data is entered and reviewed on the Direct Deposit page for the latest Effective Date.
17. Click the Save button.

Result

The employee's net pay will be distributed through direct deposit.