Purpose

The purpose of this task is to correct previously paid earnings that were processed on the Time Entry page.

NOTE: To adjust or change payments for the current pay period, refer to the Changing Overtime or Miscellaneous Payments procedure.

Helpful Hints

• If earnings were reported as positive earnings (e.g. overtime), a negative transaction must be used.
• If earnings were reported as negative earnings (e.g. lost time), a positive transaction must be used.

Making an Adjustment to a Previously Paid Time Entry Earnings Code

Navigation Path

Main Menu > Payroll for North America > Employee Pay Data USA > Time Entry

Steps

1. Enter employee’s EMPLID.
2. Enter or verify the Empl Record.
3. Click the Add button.
4. Enter the original earnings begin date of the payment being adjusted.
5. Enter the original earnings end date of the payment being adjusted.
6. Enter the Earn Code for the earnings type.
7. Enter the hours/units, days and/or amount to be adjusted. NOTE: For negative adjustments, the values entered must be preceded with a minus (-) sign.
8. To access the Time Entry Comments page to enter any comments regarding the adjustment, click the Cmts button.
9. Enter the desired information into the Time Entry Comments field. NOTE: The Time Entry Comment should also be entered on the General Comments page for future reference.
10. Click the OK button.
11. If additional adjustments are required, click the Add a new row (Alt+7) button.
12. Click the Save button.

Result

An adjustment to a previously paid earnings code has been entered using the Time Entry page.