NYSLRS may send a Credits and Deductions Recoveries file to you after we have processed our monthly pension payroll. This outbound file contains deductions that were previously sent to you by NYSLRS but have been reversed based on a notification of the death of a retiree. Your organization is responsible for reimbursing NYSLRS for any overpayments of premiums made to you after the date of death. Under normal conditions, NYSLRS will adjust any payments due to your organization to recover such overpayments.
Please note that this file is only sent if there are adjustments made to your monthly check for recoveries due. If the recovery is greater than the net check payable to you for the current month, the balance of the recovery will roll onto the next month’s disbursement. If we recover multiple months, each month will constitute a separate line in the file.
This is a pipe-delimited Text file (*.txt) and has the following naming convention:
NYSLRS_<VENDOR ID>_CRDEDRECOVERY_YYYYMMDDHHMMSS.txt
The first row of the Credit and Deductions Recoveries File contains your first transaction that has been flagged for recovery. There are no headers or footers.
Complete Example:
R12345678|123456789|John Doe|ERS|12345|027|100.00|12/31/2021
The table below provides details about the type of information the file contains:
- Field Name: Denotes what information will be provided.
- Is This Field Required?: Indicates when a field must have a valid entry in it.
- Required: There will always be information populated in this field.
- Optional: This field may be left blank if it is not applicable.
- Field Values: Describes the various values that are allowed in this field.
- Example: Provides an example of an allowable value that would be entered into the field.
- Additional Details: Provides additional information for the corresponding field.
| Field Name | Is This Field Required? | Field Values | Example | Additional Details |
|---|---|---|---|---|
| NYSLRS ID | REQUIRED | R######## | R12345678 | Unique identifier assigned to the retiree by NYSLRS. NYSLRS ID is an alphanumeric character string that begins with an R and is followed by eight numbers. |
| Social Security Number | REQUIRED | ######### | 123456789 | The retiree’s complete nine-digit Social Security number (without hyphens or spaces). |
| Name | REQUIRED | N/A | John Doe | The retiree’s first and last name, in that order. |
| Retirement System | OPTIONAL | - ERS - PFRS |
ERS | The retirement system (Employees’ Retirement System [ERS] or Police and Fire Retirement System [PFRS]) from which the credit/deduction should be applied against. |
| Employer Location Code | REQUIRED | ##### | 12345 | This is the retiree’s employer they retired under. Location Code is a unique identifier assigned to the retiree's employer by NYSLRS. |
| Code Type | REQUIRED | - ### - #### |
027 | The unique identifier assigned to each organization's deduction type(s). Code types vary by organization and are either three or four digits. Please refer to the ‘Code Types’ that were sent to you separately. |
| Recovery Amount | REQUIRED | ########.## | 100.00 | The amount of the deduction being recovered. |
| Check Date | REQUIRED | MM/DD/YYYY | 12/31/2021 | The issue date of the check being recovered. |