A. Allocated (Graded) Positions
1. The annual salary payable to an employee on appointment to a graded position is the hiring rate of the grade from the salary schedule for the bargaining unit to which the position is designated.
*There are numerous references in the manual to “bargaining unit”. Although Management/Confidential is technically not a negotiating unit since these employees may not be represented by a union, for purposes of this manual, references to negotiating units include Management/Confidential (NU codes 06, 46 and 66 on the payroll) as a negotiating unit.
GOER Salary Schedules:
https://oer.ny.gov/salary-schedules
2. Increased Hiring Rate
a. Geographic Location Employees in certain positions in specific locations are eligible to receive salaries above the hiring rate, but not to exceed the job rate, on initial appointment. Increased hiring rates are authorized by the Director of Classification and Compensation with the approval of the Director of the Budget.
b. Individual Qualifications
Due to exceptional qualifications (e.g. experience or education), employees in certain positions are eligible to receive salaries above the hiring rate, but not to exceed the job rate, on initial appointment. Authorization is the same as stated above.
The Department of Civil Service notifies agencies of increase hiring rates, based on either location or qualifications, via the NYS Title and Salary Plan Advisory Memorandum- http://www.cs.ny.gov/businesssuite/Classification/Titles/ issued at the time a general salary increase occurs; subsequent additions are listed on their monthly advisory memorandum.
3. Transfer of Function (take-over of private entity or municipal operation by the State)
The Director of Budget establishes a graded salary payable to an employee who becomes State-paid as the result of a transfer of function. The salary may fall anywhere between the hiring rate and the job rate of the graded position.
B. Non-allocated positions (annual, biweekly, hourly, daily)
The salary payable on appointment to a non-allocated position may be obtained from a variety of sources, such as
1. Non-Statutory (N.S. Grades 600 and 800)
- The Budget Certificate of Approval listing rate (salary may not exceed stated rate) or equated grade (salary may not exceed the job rate of the equated grade)
- Budget Director Approvals (BDA) (Refer to Payroll Bulletin #938 Issued November 9, 2009 for more information)
NYSTEP Manual:
http://www.cs.ny.gov/businesssuite/Publications-and-Forms/Manuals/
- Division of Budget seasonal bulletin
• http://www.budget.ny.gov/guide/bprm/bulletins/bulletinindex.html
- Division of Budget Special Salary Plan
- Trainee (Grade 800) rates established by the Director of Classification and Compensation and approved by the Director of Budget Budget
http://www.cs.ny.gov/businesssuite/Appointments/Traineeships/
2. Other-Statutory (O.S. Grade 700)
Legislation; e.g. Elected officials (Sections 40 & 60, Executive Law), Superintendent of a Correctional Facility (Section 19, Correction Law), Commissioners or Agency Heads (Section 169, Executive Law)
C. Calculation of the Bi-weekly Salary
The annual salary due an employee covers a fiscal year and is payable in biweekly periods.
Since a fiscal year cannot be divided equally into biweekly periods, computation of the biweekly wage is made by dividing the annual salary by the number of calendar days in the fiscal year (365 or 366) and multiplying this result by 14, the number of calendar days in a biweekly period. To reduce this process to one-step, the fractions 14/365 and 14/366 are converted to multiplication factors: .038356 (non-leap year) and .038251 (leap year).
Since the biweekly period of 14 calendar days contains 10 workdays for most employees, computation for services of less than a full biweekly period on a calendar-day basis would result in many inequities. Therefore, payment for salary for less than a full biweekly period is computed on the basis of a workday rate, which is determined by dividing the biweekly rate by 10. An exception is made for State Officers and SUNY Faculty.
State Finance Law, Section 200
Refer to Wage Calculation Factors section for more information.