Reallocations are the change in grade either upward or downward of an entire job title. This process is authorized by the NYS Department of Civil Service, with the approval of the Director of the Division of the Budget.
Civil Service Law Section 132.3
Salaries of incumbents of the title at the time of reallocation are entitled to special handling. Employees who have a change in grade resulting from reallocation of their positions receive credit for service in the incumbent grade toward eligibility for performance advances in the reallocated grade. Therefore, the anniversary date and payment cycle of the original grade remains.
Salary Determination upon Reallocation
Upward Reallocation
Administrative, Operational and Institutional Services, Professional, Scientific and Technical Services (except grade 38), Rent Regulation Services, Division of Military and Naval Affairs Unit, Management/Confidential (except grade M-8).
The same method as used for promotion, using the anniversary date of the prior grade, with salary exceptions for employees who have attained the job rate in the original position.
Employees whose salary is equal to or above the job rate of the lower graded position and did not receive a performance advance in their last rating cycle, whose salary following reallocation to a higher grade falls below the job rate, receives a performance advance of the higher grade immediately upon reallocation. If the salary in the higher grade then falls below the new job rate the employee retains the original anniversary date and rating cycle for payment of their next advance.
An employee whose salary is equal to or above the job rate of the lower graded position and received a performance advance in their last rating cycle, who receives a salary increase due to reallocation of their position, but who does not receive an increment/advance of the higher grade at the time of reallocation retains the original anniversary date of appointment of the lower position.
Employees who were receiving salary equal to or above the maximum of a grade before the reallocation and whose salary following a reallocation action fell below the job rate of the new grade, but whose salary on the qualifying date was at the job rate, receive credit for all service subsequent to the reallocation and for all service prior to the reallocation during which their salary was equal to or above the maximum salary of the lower grade. Their increment code will reflect the original date the employee reached job rate.
Employees who were promoted due to a reallocation who were receiving a salary equal to or above the job rate of their former lower grade position and, following the reallocation action, the former and current positions are allocated to the same grade and the salary in the promoted position is at the job rate, receive credit for all service following the promotion and for all service in the former position during which their salary was equal to the job rate.
Civil Service Section 130.11 (a)
Security Services/Supervisors Units
The reallocation in the Security Units is computed on the base salary excluding any longevity payment(s) as follows:
Subtract any longevity payment(s) from the employee's current salary and, if the Base salary in the lower grade is equal to the hiring rate, one of the job performance advance rates or the job rate, increase to the corresponding step in the higher grade
OR
If the salary is less than the job rate and not equal to a step on the schedule, compute the difference between the salaries of the next higher steps of the grades involved and add that difference
OR
If the salary is above the job rate, increase to the job rate of the higher grade
AND
Add the longevity payment(s) of the current grade to the new base salary.
Downward Reallocation
For all Bargaining Units:
If the title is reallocated to a lower grade, the salary is determined as follows:
If the employee is a permanent incumbent they retain their same salary, but future performance advances are based on the performance advance amounts, job rate and longevities of the higher grade.
If the employee is a temporary incumbent they receive their actual salary entitlement in the lower grade based on their years of service and performance advance eligibility as calculated like a regular demotion.
Civil Service Section 121 .2(a) & (b)
Employees who are incumbents (active on the payroll or on an approved leave without pay and subsequently reinstated) of these positions on the date of downward reallocation are entitled to continue to receive the salary of the higher grade prior to reallocation. Performance advances/increments, Job Rate limitation, longevity increase(s), merit payments/awards or bonuses and percentage on promotion increases (in general, all future salary calculations) will continue to be computed as if the employee were still in the former higher grade as long as the employee remains an incumbent of that position.