Employees are separated from State Service in PayServ either on a temporary basis by an inserting a row on the Job Data page with an Action of Leave of Absence with no pay (LOA), a Paid Leave of Absence (PLA), or a permanent separation with the Action of a Termination (TER) or Retirement (RET).

The Reason used will be determined by the actual cause of the separation as determined by the control authority of the employee’s agency.

Any time an employee is removed with a certain Action Status, L (leave of absence), P (paid leave of absence), T (Termination), or R (Retired) and the agency must change the Reason that was used for that particular action, the agency must return the employee to the payroll using a RFL (Return from Leave) or REH (Rehire) and then submit the new action reason combination needed using the appropriate effective date.

If the employee is changing status, for example, a Paid Leave of Absence to a Leave of Absence or changing a Termination to a Retirement, a new row can be entered directly on the Job Data page without the Reinstatement first.

Leaves of Absence for Executive Employees

The purpose of any leave of absence without pay is to provide employees with their appropriate tenure protection, promotion rights, and layoff rights based upon their status in that position.

In PayServ a leave is either a leave with no pay, action LOA or a paid leave, action PLA. Employees are entitled to Leaves for many reason with many criteria as determined by laws and contracts. The duration of the leave is determined by the Attendance Rules and contracts in effect. The correct Reason Code must be used in PayServ to place the employee on the appropriate leave in order give OSC staff the information needed to correctly apply any raises or other payments to which an employee may be eligible. For example, a leave due to worker’s compensation or a military leave entitle an employee to raises and other payments while they are absent or when they return. A leave due to a Family Med Leave will not entitle an employee to work credit, but may entitle the employee to other benefits.

An approved leave will entitle an employee to employment incumbency for certain raises or payments.

Refer to the Attendance and Leave Manuals or Department of Civil Service State Personnel Management Manual (SPMM), as appropriate, for more detailed information on leave rules.