LLS payments are payments made for specific periods of time when an employee’s salary is at or above the job rate of the grade, currently 5 and 10 years. Payments are usually entered systematically by the PayServ system in the pay period that they are payable using the Increment Codes and Anniversary Dates on the last effective date row on the Job Data Page. The LLS payment is entered on the Additional Pay Page for employees meeting the eligibility date criteria and using the effective date as determined by the specific union contract or agreement.
- The amount of the payment is used in the calculation of overtime for a period of one year from the effective date of the payment as long as the employee remains eligible for the payment.
- The date the payment becomes included in the overtime is entered in the OT Eff Date field.
- The date the eligibility ends is entered in the End Date using a close of business date.
- If an employee is promoted and the salary is no longer at or above the job rate of the new grade or moved to an ineligible bargaining unit or position, the overtime eligibility must be ended. The agency must enter a row on the Additional Pay page with the new End Date effective the last date the employee was eligible (date prior to position change. If the payment is not made systematically, the agency must enter the payment on the Additional Pay page with the needed data.
If the payment was not made because the data on the Job Data Page was incorrect (incorrect increment code or anniversary date), the agency must also correct that data by submitting the appropriate Job Action Request. OSC will review the transaction and approve the payment.
Each year the Payroll Bulletins that authorize the payments of the Longevity Payments and the accompanying eligibility listing, accessible through Control-D (NPAY756), must be reviewed to determine actions required by the agency and OSC and any new rules or changes in procedures that may come into effect for that year.
MC (BU 06, 46, 66, 79, 96)
- Beginning in April 2010, payment of LLS has been made to eligible ManCon employees in grades 603-617 who have creditable service at the job rate of the grade for 5 and 10 years.
- Creditable service is complete paid pay periods, time on Workers' Compensation, IPP, and military service.
- Payments are made in April only.
- The rating cycle is 4/1-3/31 each year.
- An employee must meet the eligibility criteria on 3/31/XX of each year and the payment effective date is 4/1/XX.
- An employee must be included on a Division of the Budget (DOB) approved list of withholds in order to withhold payment to an otherwise eligible employee.
- Job rate credit is adjusted for any complete pay periods the employee is not in pay status.
- Depending upon when the employee’s job rate credit is adjusted, they may have to wait an extra year to meet the minimum eligibility criteria to begin receiving the 5 year or 10 year LLS payment.
- Prior to 2010, Longevity Steps for grades 603-617 were included on the salary charts for employees who have had creditable service at the job rate for 5 and 10 years.
CSEA (BU 02, 03, 04, 47, 97), RRSU (BU67)
- Beginning April 2010, payment of LLS has been made to eligible CSEA employees who have creditable service at the job rate of the grade for 5 and 10 years.
- Creditable service is complete paid pay periods, time on Workers' Compensation, and military service
- Payments are made in either in April or October.
- The rating cycle is either 4/1-3/31 or 10/1- 9/30 of each year depending on the employee’s payment processing cycle, April or October.
- Employee must be rated minimum of “meets” in order to be eligible to receive payment.
- Once established on a payment cycle (received a payment or no payment due to rating of unsatisfactory), the employee will remain on that cycle. Job rate credit is adjusted for any complete pay periods the employee is not in pay status.
- Depending upon when the employee’s job rate credit is adjusted, they may have to wait an extra year to meet the minimum eligibility criteria to begin receiving the 5 year or 10 year LLS payment.
- Prior to 2010, longevity steps were added to the salary charts for employees who have had creditable service at the job rate for 5 and 10 years.
PEF (BU 05)
- Beginning 1986, payment of LLS has been made to eligible PEF employees who have creditable service at the job rate of the grade for 5 and 10 years.
- Creditable service is complete paid pay periods, time on Worker' Compensation, and military service.
- Payments are paid in April only.
- The rating cycle for LLS payments if 1/1-12/31 of each year (for the following April payment), but the employee will continue to receive performance ratings on their anniversary date.
- Job rate credit is adjusted for any complete pay periods the employee is not in pay status.
- Depending upon when the employee’s job rate credit is adjusted, they may have to wait an extra year to meet the minimum eligibility criteria to begin receiving the 5 year or 10 year LLS payment.
- Since the rating cycle is for the calendar year, if the employee has any complete pay periods where they were not in pay status after January 1 or receives an Unsatisfactory Rating during that period, the employee will not lose credit for the upcoming LLS payment, but will lose credit for the next (following year) LLS payment. Example: An employee who received an unsatisfactory rating effective 2/1/15 remains eligible to receive the April 2015 payment but is ineligible to receive the April 2016 payment.
- Institution Teachers and Teaching Staff in the School of the Blind and the School of the Deaf (21P and CAL pay basis) are due their LLS payment the next April Cycle following last September performance advance to job rate.
- Therefore, if a teacher reached the job rate in September of 2014, the Increment Code is 2015 and their first LLS will be payable April 2020.
Impact of Workers' Comp Leave
If an employee is off of the payroll on any Worker’s Comp Leave, they are entitled to any LLS longevity payment when they return to work, provided they return to work on or before the date specified in the appropriate payroll bulletin.
Impact of Military Leave
If an employee is on a Military Leave with the reason of MLS, they are entitled to any LLS longevity payment when the payments are processed. If an employee is on Military Leave with a reason of MLL, they receive the payment when they return to the payroll provided they return to work on or before the date specified in the appropriate payroll bulletin.